Subject	Issued on
Contact for Exemption/Dispensation after Office Hour
Dedicated 24-Hour Hotline for Application of Dispensation	23 April 2021
Dispensation/Exemption Issued Outside Hong Kong Office Hours	28 November 2025
PSC Matters
Vessel Detention due to Violation of Seafarer Agreement	26 July 2018
Port State Control Detention due to Malfunction of Emergency Generator	16 May 2019
PSC Detainable Deficiencies related to Pilot Transfer Arrangements and Safe Handling of Hatch Covers	20 May 2022
QUALSHIP21 Status for 2023	4 November 2022
Port State Control (PSC) Detainable Deficiencies related to Discharging Nozzles of Fixed Fire-Fighting Systems Annex 1 for Port State Control (PSC) Detainable Deficiencies related to Discharging Nozzles of Fixed Fire-Fighting Systems Annex 2 for Port State Control (PSC) Detainable Deficiencies related to Discharging Nozzles of Fixed Fire-Fighting Systems	3 February 2023
Port State Control (PSC) Detention of Hong Kong Registered Ships in Australia Annex 1	26 June 2023
Tokyo MOU and Paris MOU Concentrated Inspection Campaign on Fire Safety from 1 September to 30 November 2023 Annex 1 (Guidance)	10 August 2023
Port State Control (PSC) Detention of Hong Kong registered Ships (HK Ships) at Port of United States (US)	3 October 2023
Concentrated Inspection Campaign on Crew Wages and Seafarer Employment Agreement From 1 September to 30 November 2024 In Tokyo and Paris MOU regions Annex 1	1 August 2024
Concentrated Inspection Campaign on Ballast Water Management From 1 September to 30 November 2025 In Tokyo and Paris MOU regions Annex 1	15 August 2025
MARPOL Matters
MARPOL Reporting Requirements	22 August 2013
Port State Control Detention due to MARPOL Violation	15 June 2018
Reporting Use of Power Reserve Annex 1 Annex 2	24 April 2024
2025 Revised MARPOL Annex VI requirements on gas fuels, SEEMP and Data Collection System for Fuel Oil Consumption (IMO DCS)	31 July 2025
Approval and Use of Electronic Record Books under the International Convention for the Control and Management of Ships' Ballast Water and Sediments, 2004 (BWM Convention)	18 August 2025
Guidelines for Hong Kong registered Chemical Tankers Assigned with Dual Certificates of Fitness (COF)	28 October 2025
MARPOL Annex VI on Carbon Intensity Indicator (CII), Energy Efficiency Existing Ship Index (EEXI), Data Collection System for Fuel Oil Consumption (IMO DCS) and Ship Energy Efficiency Management Plan (SEEMP) Part II and Part III	26 November 2025
Loadline Matters
Guidelines for Hong Kong Registered Ships Assigned with Multiple Load Lines (Verification the Change of Freeboard)	27 December 2012
SOLAS Matters
Updated Frequently Asked Questions (FAQ) and Annex 1 of FAQ on the Website of Marine Department	31 August 2021
Maintenance and Inspections of Fixed Carbon Dioxide Fire-extinguishing Systems	27 January 2026
Maintenance of Portable Extinguishers	27 January 2026
Maintenance of Passenger Lifts onboard	27 January 2026
STCW Matters
Circular letter for electronic HK Licence and electronic Official Log Book Annex 1 - Specimen of electronic Hong Kong Licence (e-HKL) Annex 2 - Verification of Electronic Hong Kong Licence and Hong Kong Licence Annex 3 - Electronic Official Log Book (e-OLB) prescribed form	30 August 2023
Electronic Hong Kong Certificate of Competency and Certificate of Proficiency Annex 1 - Specimen of Electronic Certificate of Competency Annex 2 - Specimen of Certificate of Competency printed in booklet format Annex 3 - Specimen of Electronic Certificate of Proficiency Annex 4 - Specimen of Certificate of Proficiency printed on security paper	15 January 2024
Amendment to Personal Safety and Social Responsibilities (PSSR) Course	17 December 2025
Bunker Convention & 1992 Civil Liability Convention
(Arrangement for 2025/2026 renewal season) Application for the "Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Oil Pollution Damage (CLC)" and "Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Bunker Oil Pollution Damage (Bunker Cert.)"	1 December 2025
Application Form of CLC (Updated in June 2021) (Effective from 28 June 2021) Notes of Guidance for Application of CLC (Updated in June 2021) (Effective from 28 June 2021) Application Form of BCC (Updated in June 2021) (Effective from 28 June 2021) Notes of Guidance for Application of BCC (Updated in June 2021) (Effective from 28 June 2021) Criteria for acceptance of Insurance Companies	28 June 2021
The Nairobi International Convention on the Removal of Wrecks
Application for the "Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Wreckage Removal (WRC)" Issued by Mainland Authority 申領由內地當局代香港簽發的《殘骸清除責任保險或其它財務保證證書》	5 June 2018
(Special arrangement for 2025/2026 renewal season) Application for the "Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Wreck Removal" (WRC) Issued by Mainland Authority 申領由內地當局代香港簽發的《殘骸清除責任保險或其它財務保證證書》	27 October 2025
Annex 1 for The Nairobi International Convention on the Removal of Wrecks, Annex 2 for The Nairobi International Convention on the Removal of Wrecks (Last updated in October 2020) 附件一 for The Nairobi International Convention on the Removal of Wrecks, 附件二 for The Nairobi International Convention on the Removal of Wrecks (於2020年10月更新)
LRIT Matters
LRIT circular No. 1/2019	19 August 2019
Security and Quality Advisory
Security and Quality Advisory No. 14 - Placing Security Personnel on Board HK Registered Ships	16 February 2011
Security and Quality Advisory No. 55 - Piracy and Armed Robbery Incidents Reported by Hong Kong Ships in 2018	27 September 2018
Security and Quality Advisory No. 56 - Piracy and Armed Robbery Incidents Report by Hong Kong Ships in 2019	10 December 2019
Security and Quality Advisory No. 59 - Ship Security Alert System (SSAS)	30 June 2020
Security and Quality Advisory No. 60 - Stowaway Incidents Reported by Hong Kong Registered Ships	30 June 2020
Security and Quality Advisory No. 62 - Reporting Maritime Incident to the Hong Kong Marine Department (HKMD)	30 June 2020
Security and Quality Advisory No. 63 - Piracy and Armed Robbery Incidents Reported by Hong Kong Registered Ships in West Africa in 2020	8 October 2020
Security and Quality Advisory No. 64 - Disabled Automatic Identification System (AIS) on board Hong Kong Registered Ships	18 December 2020
Security and Quality Advisory No. 70 - Security Incidents in Macapa, Brazil Reported by Hong Kong Registered Ships in 2022	8 August 2022
Security and Quality Advisory No. 71 - Operation EUNAVFOR MED IRINI – United Nations arms embargo on Libya IMO Circular Letter No. 4655	30 November 2022
Security and Quality Advisory No. 72 - Regional Guide 2 to Counter Piracy and Armed Robbery in Asia	28 November 2022
Security and Quality Advisory No. 73 - Drug Smuggling Cases Reported by Hong Kong Registered Ships	20 March 2023
Security and Quality Advisory No. 74 - Security situation in the Black Sea and the Azov Sea	31 August 2023
Security and Quality Advisory No. 78 - Security situation in the Red Sea Annex 1 Annex 2	14 July 2025
Security and Quality Advisory No. 79 - Revised Industry Counter Piracy Guidance	31 July 2025
Security and Quality Advisory No. 80 - Shipping Companies and Agents are required to submit passenger data starting mid-August 2025	25 August 2025
Security and Quality Advisory No. 81 - Information related to Strait of Hormuz and the Middle East	17 March 2026
General Ship Safety Issues
Safety Reminder for Vessels Navigating China's Coastal Waters Annex 1 Annex 2 Annex 3 Annex 4	24 March 2026
MLC Matters
Delivery of Copies of Crew Agreement and Lists of Crew "Agreement and Lists of the Crew" (HKENG 1) "Lists of Crew" (HKENG 2)	11 February 2021
Standard Clauses for Crew Agreement for Hong Kong Registered Sea-going Ship Annex 1 for Standard Clauses for Crew Agreement for Hong Kong Registered Sea-going Ship Annex 2 for Standard Clauses for Crew Agreement for Hong Kong Registered Sea-going Ship Annex 2 for Standard Clauses for Crew Agreement for Hong Kong Registered Sea-going Ship(Traditional Chinese version) Annex 2 for Standard Clauses for Crew Agreement for Hong Kong Registered Sea-going Ship(Simplified Chinese version)	9 September 2021
Maritime Labour Convention (MLC) 2022 Amendments Latest version (2025) DMLC Part I Application form for the latest version (2025) DMLC Part I	16 December 2024
Application of Exemption and Dispensation
New arrangement and E-mail Address for applying Exemption/Dispensation Application for Dispensation Application for Dispensation of Manning	20 June 2014
ISM Matters
Audit of ISM Activities Performed in Places other than the Company Address Registered in DOC	15 July 2013
Duty to Report on Change of Ship Management	10 October 2013
International Safety Management (ISM) Code - Transfer of Ship management of vessels	27 December 2013
International Safety Management (ISM) Code Clause 12.1 – Internal Audit IMO circular MSC-MEPC 7/Circ.8 "Revised Guidelines For The Operational Implementation of The International Safety Management (ISM) Code By Companies	27 May 2014
Types of Ships listed on the Document of Compliance (DOC)	4 August 2014
Frequently Asked Questions (FAQ) on International Safety Management (ISM) Matters FAQ ISM Owner Declaration Form DPA & CSO Contact Information Form	22 June 2018
Recycling of Ships
Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships, 2009 (HKC) Insurance of "Statement of Compliance" (SoC)	28 March 2025
Miscellaneous
Act of Bribery to Port State Control Officers	19 September 2025