MD maintains lists of suppliers for goods and services for quotation notification. Application for inclusion on the MD Notification Lists is free of charge. Any firm not currently included but wishing to be considered for inclusion on these lists may submit a completed application form by fax : (852) 2307 3660 or by e-mail : grgfd@mardep.gov.hk or by mail to the following address :

Marine Department
Supplies Services Unit
1/F., Block K,
Government Dockyard,
Ngong Shung Road,
Stonecutters Island,
Sham Shui Po, Kowloon.

Application form for inclusion as a supplier on the MD notification list is available for downloading.

Applications received will be processed by MD. Subject to confirmation of their credentials, those firms that are found acceptable will be included in the MD Notification Lists. Suppliers included in a MD Notification List shall note and adhere to the following guidelines:

  1. Suppliers on the MD Notification List maybe contacted for obtaining product information but purchase shall be made through invitation to quotation.
  2. Purchasing card shall be used for payment in low value purchase. Suppliers on the MD Notification List should contact the purchasing cards services providers (i.e. HSBC or Citibank) for the details of application.
  3. A Web Base Quotation System (WBQS) (https://gfis-wbqs.mardep.gov.hk) may be used for low value purchase, for which a notifying email will be sent to suppliers' registered email accounts on the Notification List once there is an invitation to quotation. Suppliers should follow the link in the email to login WBQS to retrieve the details of the quotation and submit their offer before the quotation closing date and time. For enquiry about the WBQS, please contact WBQS help desk at (852) 2307 3625 or send email to gfis-helpdesk@mardep.gov.hk.
  4. When a supplier has submitted the Application Form for inclusion as a supplier on the MD Notification List and is included under MD Notification List, the supplier will be governed under the Performance Assessment System of Suppliers. Demerit point will be recorded if the supplier failed to meet the delivery requirement or other quality issues. A Supplier who has accumulated 45 demerit points or more will be subject to suspend from participating MD's invitation to quotation exercise for up to two (2) months.
  5. Any supplier on the MD Notification List having (i) poor quotation response rate, (ii) contract default, (iii) bankruptcy; or (iv) involved in business fraud or any unethical practice, may lead to suspension and/or deletion from MD Notification List.
  6. MD reserves the right to review the status of a firm as a supplier on the MD Notification List in the light of any new information that may affect such status.

Firms on the MD Notification List will receive notification on invitation to quotation for the supply of goods or services under the respective category(ies) they selected when requirement arises.

For information about other departments which maintain notification lists, please click the hyperlink below to make reference to the "List Table of Government Departments Which Maintain Notification Lists for Suppliers of Commonly Used Goods and Services" on the website of the Government Logistics Department.
https://www.gld.gov.hk/en/our-services/one-stop/supplier-corner/goods-services-info/

For procurement exercises to be invited from 1 June 2025 onwards, the Government will fully adopt electronic means in making payments to suppliers and will no longer provide the option of physical cheques. In addition to bank transfer, suppliers may also receive government payments via the Faster Payment System (FPS) by providing "HKID" or "FPS identifier" to procuring departments. Procurement exercises invited before 1 June 2025 will not be affected by this new measure.

For enquiry, please contact Supplies Services Unit of MD at (852) 2307 3517.

Disclaimer

  1. MD Notification Lists ("the Lists") are intended for mailing purposes (where applicable) only. None of the MD's notifications of quotation invitation for the supply of goods or services ("Notifications") shall give rise to any right or expectation on the part of the Suppliers on the MD Notification Lists ("Suppliers on the Lists") or any obligation on the part of the Government of the Hong Kong Special Administrative Region ("Government"). The Government makes no statement, representation or warranty (express or implied) to Suppliers on the Lists that the Notifications or any of them will be uninterrupted, timely, secure, or error free. For open tenders, the Suppliers on the Lists should read the tender notices published in the Government Gazette and the website of MD.
  2. The Government shall not in any event be liable to any Suppliers on the Lists for any loss or damage whatsoever arising out of or in relation to any failure or delay in receiving any Notifications (whether transmitted by electronic means or otherwise) or removal of any Suppliers on the Lists from the Lists at any point of time, including but not limited to direct, indirect, special, incidental or consequential damages, damages for loss of profits, business interruption, loss of business information, or other pecuniary loss, even if MD has been advised of the possibility of such loss or damage, whether in contract or tort, or on any other legal or equitable grounds.
  3. Any Notifications or other communications from MD to the Suppliers on the Lists shall be deemed to be received (i) if sent by post, the next business day in Hong Kong immediately after the date of despatch (Hong Kong time); and (ii) if sent by fax or email, when despatched, regardless of whether the Suppliers on the Lists have actually received such Notifications or communications (as the case may be).