Documents to be submitted for Owner Registration

Owner Registration

Documents to be submitted for Owner Registration

*Provisional registration is not a prerequisite for full registration.

Documents to be submitted Require Remarks
Application form (Form No. RS/A1) Original -
Declaration of Entitlement to own a ship registered in Hong Kong (Form No. RS/D3) made by ship owner Original
  • For ship under joint ownership, a separate Declaration of Entitlement (Form RS/D3a) must be made by each of the joint owners
Form of Authority (Form No. MD 643) Original
  • For attorney to sign application form and making declarations pursue to delegation from company director and/or company secretary.
Identity Document of Ship Owner
Identity Card (for individual owner) or
Certificate of Incorporation or Registration (for corporate owner)
Certified copy
  • Copy being certified by subject individual /Company director or company Secretary, lawyer, Registrar.
Identity Document of Ship Representative Person
Certificate of Incorporation or Registration and Memorandum of Association (for corporate Representative Person)
Certified copy
  • Copy being certified by subject individual /Company director or company Secretary, lawyer, Registrar.
Declaration of Marking or Certificate of Marking (Form No. RS/S1) Original or Copy
  • Original to be submitted within 30 days from date of registration.
Certificate of Survey (COS) (Form No. SUR59E) Original or Copy
  • Original COS must be submitted within 30 days from date of registration.
  • Certified copy of ITC issued by former flag state is acceptable as substitute of COS for provisional registration.
Evidence of deletion (require for ship reflagging to Hong Kong) *acceptable evidences include :
  • a certificate of deletion from the last registry of the ship; or
  • a permission or document from the ship’s current registry to consent for deletion of the ship from their registry; or
  • a certified copy of the application made by the current owner of the ship for the deletion of the ship from its current registry
Original or Certified copy
  • Original Certificate of Deletion must be submitted within 30 days from date of registration.
Certificate of Ownership (must show no registered encumbrance for the ship)
*Not applicable to new ship or reflagging ship without change of ownership
Copy
  • Certificate of Ownership must be issued within 14 days previous to the date of registration.
Title document
(A) Builder’s Certificate for a new ship; or
(B) Duly executed Bill of Sale for ship acquired from purchasing transaction
(C) Court Order for auctioned ship
(D) Certificate of Ownership (issued by the current registry of the ship) for reflagging ship without change of ownership

*Ship with mortgage brought forward from it’s current registry should provide with consent from it’s mortgagee for reflagging into the Hong Kong Register of Ships.

Original
  • Power of Attorney should be provided to form a completed set of title document should the title document is being executed by an attorney.
  • Certificate of Ownership must be issued within 14 days previous to the date of registration.
  • Copy of title document can be accepted for provisional
  • registration.
Other document
Protocol of Delivery and Acceptance

*Not applicable to reflagging ship without change of ownership
Original or Copy -

Notes

- If the ship is concurrently registering in more than one register, evidences of deletion and certificates of ownership from each of the registers are required.

- The last registration of the ship should be deleted upon the successfully registration of the ship on the Hong Kong Register of Ships

- Forms for “Ship Registration” can be downloaded at HKMD web site (https://www.mardep.gov.hk/en/forms/home.html#register)

- For more details, please refer to “Ship Registration Guidelines” (https://www.mardep.gov.hk/en/pub_services/pdf/sr_guide.pdf)